| ESCO

Document management officers ensure that the documents required for their organisation's functioning and daily operations are registered, classified and archived correctly and are made available to the different services or to the public upon request. They oversee the implementation of internal procedures and promote proper document management practices within the organisation, providing training to other employees on document management procedures. They may operate electronic records management systems (ERMS), electronic document management systems (EDMS) and archives management systems (AMS) and provide support in defining related technical requirements.

Alternative Labels

archive manager

documentation manager

document controller

document control manager

document management specialist

document manager

lead document controller

records manager

Regulatory Aspect

To see if and how this occupation is regulated in EU Member States, EEA countries or Switzerland please consult the Regulated Professions Database of the Commission. Regulated Professions Database:

http://ec.europa.eu/growth/single-market/services/free-movement-professionals/qualifications-recognition_en

Skills & Competences

Essential Skills and Competences

analyse business processes apply information security policies apply organisational techniques develop classification systems develop organisational policies ensure proper document management facilitate access to information manage archive manage content metadata manage data collection systems manage digital archives monitor developments in field of expertise organise information oversee record management respect data protection principles set up documentation control system train employees use software for data preservation work in an international environment

Essential Knowledge

ICT infrastructure access to documents regulations business process modelling data protection database management systems document management document sharing procedures documentation types government policy implementation information architecture information categorisation information confidentiality intellectual property law internal risk management policy

Optional Skills and Competences

appraise historical documents assess reliability of data communicate with stakeholders develop information standards digitise documents draft tender documentation ensure compliance with legal requirements ensure information transparency evaluate tender file documents maintain computer hardware monitor legislation developments operate relational database management system perform data analysis propose ICT solutions to business problems provide cost benefit analysis reports utilise machine learning

Optional Knowledge

Adobe Illustrator ICT project management ICT security standards Microsoft Access data storage organisational structure principles of artificial intelligence procurement legislation public law

Skills & Competences

Concept URI

Concept Uri

http://data.europa.eu/esco/occupation/ef5b17a5-3ca8-4965-bd3d-61c4aca490d1

Status

released

Occupations

document management officer

Description

Skills & Competences

Skills & Competences

Concept URI